Communication Methods Essay

There argon many groups, which the organisation must communicate with such as internal groups and external groups. A type of communion that may take place would be an oral communication. There are many advantages and disadvantages, an advantage would be that oral communication tends to be faster than written forms this allows interpretation and further discussion. A disadvantage would get under virtuosos skin to be that it lacks the permanent nature of written communication this means it stomachnot be stored and referred to later. verbal communication includes a face to face meeting like interviews. An advantage of this would be that that its quick and saves time than writing out forums. A disadvantage would be oral communication depends on the person listening skills. If the listener is not proactive, the communication exercise fails. Oral communication also includes formal meetings most face-to-face communication is very structured. Most business meetings are often formal an d follow a set agenda.Meetings may have a chairman who decides what exit be discussed and who will bawl out. Often a specific person will introduce a point on the agenda. An advantage is that every adept will know what is button to be discussed in advance. A disadvantage is that formal meetings take time to organise. Another oral communication is interviews were there is a formal question and attend session. They can take place in many different situations. They may be used when applying for jobs. Interviews are normally face-to-face communication. Advantage is both sides can ask questions and detailed questions can be asked. A disadvantage is that information given is not ceaselessly truthful and interviews sometimes do not always show if the applicant can do the job. Another type of communication would have to be a written communication. An advantage of this type of communication would have to be that it would provide ready records and references. Another advantage would be t hat it is a permanent mean of communication.A disadvantage would be there would be as well as much paper work and e-mails involved and written communication does not save upon the costs. Written communication includes writing letter, and handing out notices, this includes reports. One type of written communication is letters this is a very formal way of communication. Advantages of this would be that they are orphic, and provide a hard copy. losss of this would be that it takes time to write letters and takes time for them to arrive andfor replies to be received. Another type would be a memorandum this type of written communication is a simple note from one person to another. In business it is often written in a formalised way. It will be used when someone wishes to send quick messages to one or more the great unwashed. Advantages would be that they are very quick to write and send and can also be kept as a record.Disadvantage would be people that is not intended for and cannot b e useful for long or complicated information could read it. Another type is notice these are used when a message needs to be sent to a number of people. Notices are formal, most times they are informal. They give information some social events. An advantage is that everyone can see the message, and many people can receive it at the same time. A disadvantage would be it is not confidential and most people may not bother to read it. Records are used to give information about something that has been researched or investigated. They are used in different situations. An advantage would be the formal way of presenting reports means that the reader can easily follow the points being made. Disadvantage would be that they take a long time to research and write.One last type of communication would be electronic communication. This kind of communication could lead to quite a a couple of(prenominal) problems such as the system could be hacked into therefore important information would be los t this would be a disadvantage. There are advantages of this kind of communication they are simple to use and more and more people are beginning to use the e-mailing system etc. E-mails are the process of using computing machine networks as a postal system. Data is created on one computer and then is transmitted. An advantage is it can be used to send a encompassing variety of types of message. A disadvantage is that the sender and receiver must have computers and software that is compatible. Public address is a system that uses microphones and electronically systems to warn about fires. An advantage would be stave could usually hear the message wherever they are in the building. A disadvantage is that if they are used to often staff will stop paying attention.Telephones have been used in business for internal communication. An advantage of this would be that the communication is very quick and telephones allow people to talk to each other. A disadvantage of this would be there is no written record, although telephone conversationcan be record. Another disadvantage would be cost of mobile phones are very high. Fax machine converts pictures and text into electronic pulses which are then transmitted by telephone to another telecommunicate machine. Fax machines are less popular because emails can be used instead. An advantage of this would be communication is quick and documents can be sent and received. A disadvantage is it is slower compared to emails. Tele-conferencing is when large business operates on different sites around the country. Its difficult to get together so they make video calls this allows them to talk to each other. An advantage would be its much quicker and usually cheaper than bringing people together. An disadvantage would be that these systems are expensive to set up, meeting are more difficult to control because people are in different places.